Accounting & Bookkeeping

Accounting & Bookkeeping module overview

Accounting & Bookkeeping module overviewUnderstand the complete Britixo Accounting & Bookkeeping workspace, its menu structure and how operational CRM records become double-entry accounting transactions.

Enable Accounting access and permissions

Enable Accounting access and permissionsAssign the minimum Accounting & Bookkeeping capabilities required for each role without exposing settings or destructive actions unnecessarily.

Use the Accounting dashboard

Use the Accounting dashboardReview conversion status, income and sales summaries and the high-level accounting position from the module dashboard.

Understand double-entry accounting in Britixo

Understand double-entry accounting in BritixoLearn how debits, credits, source records, ledger accounts and balanced journal lines work inside the module.

Complete the Accounting setup checklist

Complete the Accounting setup checklistConfigure the module in a controlled order before converting live transactions or relying on reports.

Configure general Accounting settings

Configure general Accounting settingsSet the financial-year, accounting basis, book-closing and automatic-conversion defaults used throughout the module.

Choose cash or accrual accounting

Choose cash or accrual accountingUnderstand the accounting-basis setting and how it changes the timing of income and expense recognition.

Configure the financial year and close books

Configure the financial year and close booksDefine reporting boundaries and protect completed periods from unauthorised back-dated changes.

Configure account numbers and default accounts

Configure account numbers and default accountsStandardise ledger numbering and select the accounts used as controlled defaults by conversion workflows.

Troubleshoot a hidden Accounting menu or action

Troubleshoot a hidden Accounting menu or actionIdentify whether a missing screen is caused by permissions, inactive integrations, configuration or record state.

Chart of Accounts overview

Chart of Accounts overviewUnderstand the ledger account list, account types, active status, balances and how accounts are used by mappings and reports.

Create and edit a Chart of Accounts account

Create and edit a Chart of Accounts accountAdd a ledger account with the correct type, detail classification, number, name and opening information.

Import a Chart of Accounts

Import a Chart of AccountsUse the module's spreadsheet sample and validation flow to create multiple ledger accounts without duplicates or malformed classifications.

Activate, deactivate or delete an account safely

Activate, deactivate or delete an account safelyControl future use of a ledger account while protecting posted history and mapped workflows.

Configure account type details

Configure account type detailsMaintain the detailed classifications available beneath the module's main account types and control how accounts group in reports.

Create and manage accounting classes

Create and manage accounting classesAdd optional classes for segmenting transactions and reporting across departments, locations or other approved dimensions.

Use account registers

Use account registersReview ledger activity by account, inspect balances and trace transactions back to their source records.

Add or edit a manual register transaction

Add or edit a manual register transactionRecord a controlled manual debit-and-credit transaction directly from the registers area when no supported source document exists.

Filter and export account registers

Filter and export account registersNarrow register activity by account and transaction attributes, then retain a controlled output for review or audit.

Accounting mapping setup overview

Accounting mapping setup overviewConnect CRM source records and optional modules to the correct debit and credit accounts before automatic conversion is enabled.

Configure sales invoice account mappings

Configure sales invoice account mappingsDefine how customer invoices post to accounts receivable, income, discounts, taxes and item-specific accounts.

Configure payment mode account mappings

Configure payment mode account mappingsMap each CRM payment mode to the correct cash, bank or clearing account for received and paid transactions.

Configure credit note and refund mappings

Configure credit note and refund mappingsSet the accounts used when customer credit notes are created, applied to invoices or refunded.

Configure expense category account mappings

Configure expense category account mappingsMap CRM expense categories to expense accounts and control the accounting classification of direct and recurring expenses.

Configure tax account mappings

Configure tax account mappingsConnect each CRM tax rate to the correct input-tax or output-tax ledger account used by sales and purchase transactions.

Configure item and item-group mappings

Configure item and item-group mappingsRoute sales and related item activity to specific income, cost or inventory accounts instead of relying only on global defaults.

Configure payroll and payslip mappings

Configure payroll and payslip mappingsMap supported payroll payslip components to wage, liability, tax and cash or payable accounts.

Configure Purchase module mappings

Configure Purchase module mappingsMap purchase orders, supplier invoices, payments, refunds, returns and debit notes when the Purchase module is active.

Configure Warehouse account mappings

Configure Warehouse account mappingsMap stock receipts, deliveries, opening stock and loss adjustments to inventory, cost-of-sales and variance accounts.

Configure Manufacturing and Omni Sales mappings

Configure Manufacturing and Omni Sales mappingsSet the ledger accounts used for manufacturing material and labour costs and for Omni Sales returns and refunds.

Configure fixed-equipment account mappings

Configure fixed-equipment account mappingsMap assets, licences, components, consumables, maintenance and depreciation events from the Fixed Equipment module.

Accounting transaction centre overview

Accounting transaction centre overviewReview operational records by source type, see conversion status and open the accounting details created from each record.

Convert sales invoices to Accounting

Convert sales invoices to AccountingCreate balanced accounting entries from eligible Britixo CRM customer invoices and review the receivable, income and tax lines.

Convert invoice payments to Accounting

Convert invoice payments to AccountingPost received customer payments to the mapped cash, bank or clearing account and reduce accounts receivable.

Convert credit notes, applications and refunds

Convert credit notes, applications and refundsAccount for customer credits from initial credit note through invoice application or external refund.

Convert expenses and recurring expenses

Convert expenses and recurring expensesCreate accounting entries from manual, imported and automatically generated CRM expenses.

Review, correct or delete converted transactions

Review, correct or delete converted transactionsInspect linked accounting details and use the least destructive supported correction when a conversion is wrong.

Troubleshoot unconverted or incorrectly mapped transactions

Troubleshoot unconverted or incorrectly mapped transactionsFind why a source record did not convert or posted to unexpected ledger accounts.

Convert payslips to Accounting

Convert payslips to AccountingPost eligible Payroll payslip costs, deductions and liabilities when the Payroll integration is active.

Convert Purchase orders, invoices, payments and refunds

Convert Purchase orders, invoices, payments and refundsReview every Purchase integration transaction type and post eligible supplier activity using configured mappings.

Convert Warehouse and stock transactions

Convert Warehouse and stock transactionsPost approved stock receipts, deliveries, opening stock and loss adjustments when the Warehouse integration is active.

Convert manufacturing costs to Accounting

Convert manufacturing costs to AccountingPost material, labour and production-related costs from eligible Manufacturing orders.

Convert Omni Sales returns and refunds

Convert Omni Sales returns and refundsAccount separately for goods returned through Omni Sales and the related money refunded to the customer.

Convert fixed-equipment events to Accounting

Convert fixed-equipment events to AccountingPost acquisitions, licences, components, consumables, maintenance and depreciation from the Fixed Equipment module.

Banking workspace overview

Banking workspace overviewManage bank accounts, connected or imported feeds, posted transactions, matching and bank reconciliation from one permission-aware area.

Create and manage an Accounting bank account

Create and manage an Accounting bank accountAdd the bank or cash account used by feeds, registers, checks, transfers and reconciliation.

Configure Plaid bank-feed settings

Configure Plaid bank-feed settingsSet the environment and connection values used by the optional Plaid integration before connecting bank accounts.

Connect and sync a bank feed

Connect and sync a bank feedConnect an Accounting bank account to Plaid and retrieve eligible external bank transactions into the feed review queue.

Import bank transactions from a spreadsheet

Import bank transactions from a spreadsheetUse the supplied banking import format to load statement transactions when a connected feed is unavailable or inappropriate.

Review and edit banking feeds

Review and edit banking feedsFilter new bank activity, correct review fields and decide whether to add, match, ignore or defer each transaction.

Export, edit and re-import banking feeds

Export, edit and re-import banking feedsUse the supported Excel round trip to review or update feed fields in bulk without changing the original bank statement values carelessly.

Create banking rules

Create banking rulesAutomate repeatable classification or matching suggestions for feed transactions with consistent descriptions, payees or amounts.

Apply or undo a banking rule

Apply or undo a banking ruleReview rule output on feed transactions and reverse the rule assignment when it produced the wrong treatment.

Add a bank transaction from a feed

Add a bank transaction from a feedCreate a new Accounting transaction from a bank-feed row when no existing CRM or ledger transaction represents the movement.

Match a bank transaction

Match a bank transactionConnect a feed row to an existing Accounting transaction such as a customer payment, supplier payment, transfer or manual entry.

Bulk match bank transactions

Bulk match bank transactionsMatch a feed row or selected feed rows to multiple compatible Accounting transactions using the module's bulk-match tools.

Unmatch or correct a bank transaction

Unmatch or correct a bank transactionRemove an incorrect match and repair the Accounting or feed record without losing the original bank evidence.

Ignore, delete or restore bank-feed rows

Ignore, delete or restore bank-feed rowsHandle feed rows that are duplicates, informational or imported incorrectly without concealing genuine bank activity.

Use posted bank transactions and the banking register

Use posted bank transactions and the banking registerReview bank transactions already represented in Accounting and compare them with the bank-account ledger balance.

Reconcile a bank account

Reconcile a bank accountCompare the Accounting bank register with a bank statement and complete a controlled reconciliation for the statement period.

Make a reconciliation adjustment

Make a reconciliation adjustmentRecord an approved adjusting entry for a genuine bank difference that cannot be matched to an existing transaction.

Reopen or restore a bank reconciliation

Reopen or restore a bank reconciliationReturn a saved or completed reconciliation to review when an approved correction changes the underlying transactions.

Use bank reconciliation reports

Use bank reconciliation reportsReview completed reconciliation summaries and transaction-level details for each bank account and statement period.

Journal entries overview

Journal entries overviewUse manual multi-line journals for accruals, reclassifications, corrections and other approved accounting events not created by a source workflow.

Create and edit a journal entry

Create and edit a journal entryRecord a balanced multi-line accounting adjustment with clear dates, accounts, references and supporting detail.

Export, delete and bulk-manage journal entries

Export, delete and bulk-manage journal entriesUse journal export and bulk actions carefully while protecting approved ledger history.

Create a bank transfer

Create a bank transferMove value between two owned cash or bank accounts without treating the movement as income or expense.

Manage, correct and delete transfers

Manage, correct and delete transfersReview transfer history and correct an erroneous inter-account movement through the supported lifecycle.

Supplier bills overview

Supplier bills overviewCreate, approve, pay and track supplier bills inside Accounting while maintaining vendor, tax and ledger connections.

Create and edit a supplier bill

Create and edit a supplier billRecord a supplier liability with accurate vendor, dates, lines, accounts, tax, memo and attachments.

Create a recurring supplier bill

Create a recurring supplier billConfigure a bill to generate future supplier liabilities on a repeat schedule without re-entering the template each period.

Approve and manage bill statuses

Approve and manage bill statusesMove supplier bills through review and payable states before payment and prevent inappropriate payment actions.

Pay a supplier bill

Pay a supplier billRecord a payment against one or more approved supplier bills using check, card, electronic payment or cash methods.

Manage bill-payment allocations and attachments

Manage bill-payment allocations and attachmentsReview how a supplier payment is distributed across bills and maintain supporting payment files without changing unrelated liabilities.

Vendor management overview

Vendor management overviewMaintain supplier identities, contact and payment information used by bills, checks and Accounts Payable reports.

Create and edit a vendor

Create and edit a vendorAdd a supplier with unique identity, contact, address and payment information for Accounting workflows.

Import vendors from a spreadsheet

Import vendors from a spreadsheetLoad multiple suppliers using the module's sample workbook and correct rejected rows safely.

Use the vendor profile and transaction history

Use the vendor profile and transaction historyReview supplier details, bills, payments and account position from the vendor profile.

Checks workspace overview

Checks workspace overviewConfigure, create, sign, print, reprint, register and void supplier checks while maintaining bill and bank-account links.

Configure check layout, bank details and signatures

Configure check layout, bank details and signaturesSelect a supported check style and control the bank address, company logo, numbering and signature presentation.

Create, sign and print a check

Create, sign and print a checkPrepare a check from approved bill payments or permitted transactions, then sign and print it through the controlled module workflow.

Use the check register, reprint and void controls

Use the check register, reprint and void controlsTrack check numbers and status, reprint only when justified and retain a clear void history for unusable or cancelled checks.

Link checks to supplier bills

Link checks to supplier billsSelect approved supplier bills for a check and keep the check amount, allocations and payable balances consistent.

Accounting budgets overview

Accounting budgets overviewPlan monthly, quarterly or annual Profit & Loss or Balance Sheet amounts and compare budget with actual Accounting results.

Create an Accounting budget

Create an Accounting budgetBuild a monthly, quarterly or annual ledger budget from scratch or from prior financial-year transactions.

Import, update or delete an Accounting budget

Import, update or delete an Accounting budgetMaintain budget values through the supported workbook or edit flow while protecting approved versions.

Use Accounting budget reports

Use Accounting budget reportsCompare saved Accounting budgets with actual ledger results using overview, variance and performance reports.

Project budgets overview

Project budgets overviewPlan and control project-level spending by category with manager ownership, dates, approval and export workflows.

Create and edit a project budget

Create and edit a project budgetSet a project's budget period, owner and detailed category limits before submitting it for approval.

Submit, approve, reject or void a project budget

Submit, approve, reject or void a project budgetMove a project budget through the configured approval chain and preserve the decision history.

Export a project budget

Export a project budgetCreate an Excel output of project budget details for controlled review, approval evidence or project reporting.

Configure project budget categories

Configure project budget categoriesCreate the approved category list used to structure project budgets, imprests and claims where applicable.

Check transactions against a project budget

Check transactions against a project budgetUse budget mappings and enforcement settings to compare proposed project spending with approved category limits.

Imprests overview

Imprests overviewRequest, approve, disburse and retire staff imprests while recording purpose, receipts, actual spending and variance.

Create and submit an imprest request

Create and submit an imprest requestRequest a controlled staff cash advance with project, category, amount, purpose, accounts and supporting attachments.

Approve and disburse an imprest

Approve and disburse an imprestReview an imprest request, complete the approval chain and confirm the advance payment and ledger impact.

Retire an imprest and record variance

Retire an imprest and record varianceRecord actual expenditure, receipts and the difference between the staff advance and eligible spending.

Review imprest ledger entries and attachments

Review imprest ledger entries and attachmentsAudit the disbursement, retirement, refunds and receipts connected to an imprest request.

Claims and reimbursements overview

Claims and reimbursements overviewSubmit staff expense claims, approve eligible amounts and record reimbursement or refund entries with project and category context.

Create, submit and review a claim

Create, submit and review a claimRecord a staff reimbursement request with project, category, amount, accounts and evidence before sending it for approval.

Approve, reject and reimburse a claim

Approve, reject and reimburse a claimReview claim evidence, complete approval and record payment to the staff claimant.

Manage claim refunds and ledger entries

Manage claim refunds and ledger entriesReview, edit or remove reimbursement records and confirm claim booking and payment entries remain accurate.

Configure Accounting approval workflows

Configure Accounting approval workflowsDefine approvers and approval steps for claims, project budgets and imprests using staff, manager and department relationships.

Understand Accounting approval statuses

Understand Accounting approval statusesInterpret draft, submitted, waiting, approved, rejected, paid, refunded, disbursed and retired states across controlled workflows.

Configure Accounting currency rates

Configure Accounting currency ratesMaintain exchange rates used by supported multi-currency accounting and reporting workflows.

Retrieve online currency rates and review logs

Retrieve online currency rates and review logsFetch available exchange rates from the configured online source and audit the retrieval results before use.

Modify income statement presentation

Modify income statement presentationCreate controlled presentation rules for Profit & Loss and related income-statement output without changing the underlying ledger transactions.

Reset Accounting configuration or data safely

Reset Accounting configuration or data safelyUnderstand the module's reset actions and use them only in an authorised recovery or pre-production process.

Remove invalid or wrongly mapped Accounting entries

Remove invalid or wrongly mapped Accounting entriesUse the module's maintenance actions only after identifying the exact invalid record or mapping problem and protecting audit history.

Accounting report centre overview

Accounting report centre overviewNavigate the full Accounting report catalogue and choose the correct statement, ledger, ageing, tax, banking or management report.

Use Balance Sheet reports

Use Balance Sheet reportsReview assets, liabilities and equity as of a selected date through standard, detail, summary and comparison views.

Use Profit & Loss reports

Use Profit & Loss reportsAnalyse income, cost of sales and expenses using standard, detail, comparison, year-to-date, 12-month and percentage views.

Use Cash Flow and Changes in Equity reports

Use Cash Flow and Changes in Equity reportsReview how operating, investing and financing activity changes cash and how profits, contributions and distributions change equity.

Use General Ledger, Journal and Trial Balance reports

Use General Ledger, Journal and Trial Balance reportsTrace every posted debit and credit, review journal sequence and confirm total debits equal total credits.

Use transaction and account audit reports

Use transaction and account audit reportsInvestigate ledger activity through Account History, Recent Transactions, Transaction Detail by Account and Transaction List by Date.

Use Accounts Receivable ageing reports

Use Accounts Receivable ageing reportsReview unpaid customer balances by age in summary and detailed invoice views.

Use Accounts Payable ageing reports

Use Accounts Payable ageing reportsReview unpaid supplier balances by age in summary and detailed bill or purchase-invoice views.

Use Tax Detail, Summary and Liability reports

Use Tax Detail, Summary and Liability reportsReview taxable transactions, totals by tax rate and the resulting tax payable or receivable position.

Use Deposit Detail and Check Detail reports

Use Deposit Detail and Check Detail reportsReview deposits and check activity by account, date, payee and transaction reference.

Use Income by Customer and Deposit Detail reports

Use Income by Customer and Deposit Detail reportsAnalyse revenue by customer and trace bank deposits back to the payments or transactions that produced them.

Use employee and time-activity reports

Use employee and time-activity reportsReview employee contact information and time-activity changes where the underlying Britixo features provide the data.

Review inventory and cost accounting results

Review inventory and cost accounting resultsUse ledger and financial reports to validate inventory, cost of sales and production or warehouse conversion results.

Review expense and finance results

Review expense and finance resultsAnalyse converted CRM expenses, supplier bills and related financial statement impact through detailed and summary reports.

Export, print and filter Accounting reports

Export, print and filter Accounting reportsProduce controlled PDF, spreadsheet or printed outputs with enough filter context to be reproducible.

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