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Accounting & Bookkeeping · How-to guide

Create banking rules

Automate repeatable classification or matching suggestions for feed transactions with consistent descriptions, payees or amounts. The guide then takes you through the correct route, the checks to complete before making changes, the workflow in order, and the evidence to review afterwards.

Audience: Finance administratorsFeature: Banking rulesModule v1.4.5
Jump to steps
Where to goAccounting → Settings → Banking Rules
Before you startThis guide follows Accounting and Bookkeeping module version 1.4.5. The required access is Accounting Settings: Create or Edit. A related screen can remain hidden when an optional module is inactive, a source record is in an ineligible status, the selected account is inactive or the user is not an assigned approver.

What you’ll accomplish

Automate repeatable classification or matching suggestions for feed transactions with consistent descriptions, payees or amounts. It forms part of Britixo Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.

How the module flow works

The module has banking-rule table, create/edit and delete actions and can apply or undo rules on feed rows. Rule results remain subject to review and reconciliation.

A rule can improve speed but can also repeat a wrong mapping at scale. Use precise conditions and keep rule permissions restricted.

Where an existing CRM payment or bill payment is available, matching may be preferable to adding a new transaction through a rule.

Follow these steps

  1. Identify a genuinely repeatable bank pattern.
  2. Go to Banking Rules and choose New Rule.
  3. Set narrow conditions based on stable statement data.
  4. Select the correct account, category or matching action.
  5. Save and test against a small feed sample.
  6. Check every proposed result.
  7. Broaden the rule only after successful testing.

Fields and decisions to review

Rule conditionsIdentify text, payee, amount, account or other supported criteria.
Action or accountDefines the proposed accounting treatment.
PriorityControls which rule applies first when several match.
Active statusAllows a rule to be paused without deletion.
DescriptionExplains the business case for future reviewers.

How to confirm it worked

After the action is saved, Britixo keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.

  • Open the saved record and confirm its final status.
  • Review the source reference and every debit and credit line where ledger data was created.
  • Use the relevant register, ageing, reconciliation or report to verify the wider effect.

Controls, checks and common mistakes

  • Avoid rules based on vague text.
  • Do not automatically classify high-risk or variable payments.
  • Check rules when bank descriptions change.
  • Keep a named owner for each rule.
  • Use the least destructive correction available and record the reason for material changes.
  • Do not bypass a permission, approval or closed-period control by changing unrelated data.
Accounting and data safetyDeletion, reset, void, refund, mapping, journal and reconciliation actions can change financial history. Use approved access, retain supporting evidence and validate the result in the General Ledger or relevant control report.
Browse connected topics:paymentexpensebankingreconciliationsupplier billcheckreportapprovalmappingdouble-entryvendorPlaid
Apply or undo a banking ruleReview and edit banking feedsMatch a bank transactionConfigure expense category account mappingsBanking workspace overviewCreate and manage an Accounting bank account