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Accounting & Bookkeeping · How-to guide

Configure general Accounting settings

Follow this guide to set the financial-year, accounting basis, book-closing and automatic-conversion defaults used throughout the module. The guide then takes you through the correct route, the checks to complete before making changes, the workflow in order, and the evidence to review afterwards.

Audience: Finance administratorsFeature: General settingsModule v1.4.5
Jump to steps
Where to goAccounting → Settings → General
Before you startThis guide follows Accounting and Bookkeeping module version 1.4.5. The required access is Accounting Settings: View and Edit. A related screen can remain hidden when an optional module is inactive, a source record is in an ineligible status, the selected account is inactive or the user is not an assigned approver.

What you’ll accomplish

Set the financial-year, accounting basis, book-closing and automatic-conversion defaults used throughout the module. It forms part of Britixo Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.

How the module flow works

The module stores general Accounting options and uses them across conversion, budgets, registers and reports. Some switches have dedicated update actions, including automatic-conversion settings.

Because existing transactions may have been posted under earlier settings, a settings change does not automatically mean historical entries should be rebuilt. Review the effect with an accountant.

If a selected account is later deactivated, conversion or reports can behave unexpectedly; keep the structural account list maintained.

Follow these steps

  1. Go to Accounting → Settings and select General.
  2. Check each existing value before editing it.
  3. Set the financial-year start and accounting method.
  4. Configure close-books controls and account-number display.
  5. Check every default account; create missing accounts before selecting them.
  6. Leave automatic conversion disabled until mappings are tested.
  7. Save, refresh the page and verify the values persisted.

Fields and decisions to review

Financial yearControls reporting periods and budget context.
Accounting methodChoose cash or accrual according to approved policy.
Close booksPrevents or warns against posting before the selected date, depending on configuration.
Account numbersEnable consistent ledger numbering where the organisation uses them.
Automatic conversionControls whether supported source records are converted without a manual action.
Default accountsProvide fallbacks used by specific conversion workflows.

How to confirm it worked

After the action is saved, Britixo keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.

  • Open the saved record and confirm its final status.
  • Review the source reference and every debit and credit line where ledger data was created.
  • Use the relevant register, ageing, reconciliation or report to verify the wider effect.

Controls, checks and common mistakes

  • Changing basis or financial-year settings can alter report interpretation.
  • Do not move the close-books date backwards without approval.
  • Avoid generic suspense accounts as permanent defaults.
  • Test automatic conversion in a non-critical period.
  • Use the least destructive correction available and record the reason for material changes.
  • Do not bypass a permission, approval or closed-period control by changing unrelated data.
Accounting and data safetyDeletion, reset, void, refund, mapping, journal and reconciliation actions can change financial history. Use approved access, retain supporting evidence and validate the result in the General Ledger or relevant control report.
Browse connected topics:reconciliationcheckbudgetreportcurrencyapprovalmappingdouble-entry
Choose cash or accrual accountingConfigure the financial year and close booksConfigure account numbers and default accountsAccounting mapping setup overviewAccounting & Bookkeeping module overviewEnable Accounting access and permissions