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Accounting & Bookkeeping · How-to guide

Use Accounting budget reports

Compare saved Accounting budgets with actual ledger results using overview, variance and performance reports. The guide then takes you through the correct route, the checks to complete before making changes, the workflow in order, and the evidence to review afterwards.

Audience: Finance managersFeature: Budget reportsModule v1.4.5
Jump to steps
Where to goAccounting → Reports → Budget reports
Before you startThis guide follows Accounting and Bookkeeping module version 1.4.5. The required access is Accounting Reports: View. A related screen can remain hidden when an optional module is inactive, a source record is in an ineligible status, the selected account is inactive or the user is not an assigned approver.

What you’ll accomplish

Compare saved Accounting budgets with actual ledger results using overview, variance and performance reports. It forms part of Britixo Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.

How the module flow works

The report controller provides Budget Overview, Profit & Loss Budget vs Actual and Profit & Loss Budget Performance endpoints.

Actual figures come from converted ledger transactions; incomplete conversion makes variance misleading.

The report is a management analysis tool. External budget reporting may require additional approval or presentation rules.

Follow these steps

  1. Go to Budget Overview and select the budget.
  2. Verify financial year and interval.
  3. Check values by account.
  4. Go to P&L Budget vs Actual.
  5. Investigate material variances in the General Ledger.
  6. Go to P&L Budget Performance for management review.
  7. Export or print with the selected filters recorded.

Fields and decisions to review

Budget OverviewDisplays planned values by account and period.
P&L Budget vs ActualCompares planned and actual income and expense.
P&L Budget PerformanceHighlights performance and variance.
Period and budget selectorMust identify the approved scenario.
Zero-row optionCan simplify presentation without changing data.

How to confirm it worked

After the action is saved, Britixo keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.

  • Open the saved record and confirm its final status.
  • Review the source reference and every debit and credit line where ledger data was created.
  • Use the relevant register, ageing, reconciliation or report to verify the wider effect.

Controls, checks and common mistakes

  • Use the same accounting basis and date range.
  • Do not compare actuals to a draft scenario unintentionally.
  • Explain favourable and adverse variance consistently.
  • Reconcile actuals before presenting results.
  • Use the least destructive correction available and record the reason for material changes.
  • Do not bypass a permission, approval or closed-period control by changing unrelated data.
Accounting and data safetyDeletion, reset, void, refund, mapping, journal and reconciliation actions can change financial history. Use approved access, retain supporting evidence and validate the result in the General Ledger or relevant control report.
Browse connected topics:expensereconciliationcheckbudgetreportapprovalmappingdouble-entryproject budgetimprestclaim
Accounting budgets overviewUse Profit & Loss reportsUse General Ledger, Journal and Trial Balance reportsExport, print and filter Accounting reportsCreate an Accounting budgetImport, update or delete an Accounting budget