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Accounting & Bookkeeping · How-to guide

Accounting transaction centre overview

Follow this guide to review operational records by source type, see conversion status and open the accounting details created from each record. The guide then takes you through the correct route, the checks to complete before making changes, the workflow in order, and the evidence to review afterwards.

Audience: Accounting staffFeature: TransactionsModule v1.4.5
Jump to steps
Where to goAccounting → Transactions
Before you startThis guide follows Accounting and Bookkeeping module version 1.4.5. The required access is Accounting Transactions: View. A related screen can remain hidden when an optional module is inactive, a source record is in an ineligible status, the selected account is inactive or the user is not an assigned approver.

What you’ll accomplish

Review operational records by source type, see conversion status and open the accounting details created from each record. It forms part of Britixo Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.

How the module flow works

The transaction controller has dedicated tables for invoices, payments, credit notes, applications, refunds, expenses and each supported integration. The visible groups are code-controlled.

Conversion records link the operational source to ledger lines. Deleting a conversion is different from deleting the CRM source and should follow the module's supported action.

When a group is empty, verify date filters, source status, module activation and permissions.

Follow these steps

  1. Go to Accounting → Transactions.
  2. Select Sales, Expenses or an available optional-module group.
  3. Apply status, date or source filters.
  4. Go to an unconverted record and check mappings and source status.
  5. Convert through the supported action where manual conversion is available.
  6. Go to the accounting detail and verify balanced lines.
  7. Use reports to confirm the period totals.

Fields and decisions to review

Source groupSales and Expenses are always available; optional groups depend on active modules.
Converted statusShows whether an Accounting transaction has been created.
Source statusControls whether a record is eligible for conversion.
Accounting detailShows debit and credit lines linked to the source.
Bulk actionsAvailable only for supported types and permissions.

How to confirm it worked

After the action is saved, Britixo keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.

  • Open the saved record and confirm its final status.
  • Review the source reference and every debit and credit line where ledger data was created.
  • Use the relevant register, ageing, reconciliation or report to verify the wider effect.

Controls, checks and common mistakes

  • Do not convert the same economic event through both a source hook and a manual journal.
  • Investigate deleted or cancelled sources.
  • Keep source dates and currencies correct.
  • Use bulk actions only after testing a sample.
  • Use the least destructive correction available and record the reason for material changes.
  • Do not bypass a permission, approval or closed-period control by changing unrelated data.
Accounting and data safetyDeletion, reset, void, refund, mapping, journal and reconciliation actions can change financial history. Use approved access, retain supporting evidence and validate the result in the General Ledger or relevant control report.
Browse connected topics:invoicepaymentcredit noteexpensereconciliationjournal entrycheckreportcurrencypurchasewarehousepayrollmanufacturingapproval
Convert sales invoices to AccountingConvert invoice payments to AccountingConvert credit notes, applications and refundsConvert expenses and recurring expensesReview, correct or delete converted transactionsTroubleshoot unconverted or incorrectly mapped transactions