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Accounting & Bookkeeping · How-to guide

Use Deposit Detail and Check Detail reports

Follow this guide to review deposits and check activity by account, date, payee and transaction reference. The guide then takes you through the correct route, the checks to complete before making changes, the workflow in order, and the evidence to review afterwards.

Audience: Treasury and accounting staffFeature: Banking transaction reportsModule v1.4.5
Jump to steps
Where to goAccounting → Reports → Deposit Detail / Check Detail
Before you startThis guide follows Accounting and Bookkeeping module version 1.4.5. The required access is Accounting Reports: View. A related screen can remain hidden when an optional module is inactive, a source record is in an ineligible status, the selected account is inactive or the user is not an assigned approver.

What you’ll accomplish

Review deposits and check activity by account, date, payee and transaction reference. It forms part of Britixo Enterprise CRM's Accounting & Bookkeeping module and uses the module's permission-aware controller, status and mapping flow rather than a generic spreadsheet process.

How the module flow works

The report controller exposes Deposit Detail and Check Detail. These complement the Banking register, feed and reconciliation reports.

A deposit may represent multiple customer payments; use matching and source references to explain the total.

Check Detail should be reviewed with the check register and void history.

Follow these steps

  1. Run Deposit Detail for the bank and period.
  2. Compare deposits with customer payments or other sources.
  3. Run Check Detail.
  4. Check check sequence, voids and payees.
  5. Trace exceptions to the check register or banking feed.
  6. Compare with reconciliation reports.
  7. Export the reviewed report.

Fields and decisions to review

Deposit DetailLists deposit transactions and their source or allocation.
Check DetailLists checks, payees, amounts, numbers and status.
Bank accountFilter to the account under review.
Date rangeUse statement or audit period.
ReferenceTrace to payments, bills or other source records.
StatusCheck outstanding, cleared or voided state where available.

How to confirm it worked

After the action is saved, Britixo keeps the Accounting record connected to its source and updates the visible status or ledger data supported by this workflow. Review the saved result rather than relying only on a success message. Where the action posts accounting data, total debits and credits must balance and the accounts must match the approved mapping or manual selection.

  • Open the saved record and confirm its final status.
  • Review the source reference and every debit and credit line where ledger data was created.
  • Use the relevant register, ageing, reconciliation or report to verify the wider effect.

Controls, checks and common mistakes

  • Investigate gaps in check numbering.
  • Do not treat printed checks as cleared.
  • Check batch deposits.
  • Protect bank and payee data.
  • Use the least destructive correction available and record the reason for material changes.
  • Do not bypass a permission, approval or closed-period control by changing unrelated data.
Accounting and data safetyDeletion, reset, void, refund, mapping, journal and reconciliation actions can change financial history. Use approved access, retain supporting evidence and validate the result in the General Ledger or relevant control report.
Browse connected topics:invoicepaymentbankingreconciliationsupplier billcheckreportapprovalmappingdouble-entryexpensevendortaxcustomers
Use the check register, reprint and void controlsUse bank reconciliation reportsConvert invoice payments to AccountingExport, print and filter Accounting reportsAccounting report centre overviewUse Balance Sheet reports