Order returns and refunds

Create a purchase order return

Follow this guide to create a purchasing return order from an eligible source. The guide then takes you through the correct route, the checks to complete before making changes, the workflow in order, and the evidence to review afterwards.

Audience: Purchasing staffPermission: purchase_order_return capabilityModule v1.7.9

Jump to steps

Where to goAdmin Area → Purchase → Order Returns → New

Before you start

Use an account with purchase_order_return capability and confirm the intended record or setting before making a change.
Follow the exact route above. If the screen or action is absent, check module activation, ownership and permissions rather than using another person’s account.
Use controlled test data for configuration, integration, email, AI, payment, portal or automation changes before production-wide use.

What you’ll accomplish

Create a purchasing return order from an eligible source. The instructions reflect the supplied module’s registered menus, controller actions, views, settings and code-backed validation flow.

Follow these steps

Go to Admin Area → Purchase → Order Returns → New.
Select the New, Add, Create or Start action exposed on that screen.
Complete the required fields described below and review any linked record, currency, tax, approval or recipient selection.
Save or submit the form once; correct any validation message rather than bypassing it.
Go to the resulting record and verify its number, status, totals, files, activity and downstream links.

Fields and options to review

Order headerOrder name/number, vendor, linked request/quotation, department, project, type, buyer and optional linked clients/sales invoices.

Commercial dataCurrency/rate, items, tax, discount type/value, shipping fee, days owed and totals.

Delivery dataShipping address/country, Incoterm, vendor note, terms, delivery date/status, files and payments.

Return sourceReturn type, related purchase order/invoice or other source, vendor and selected items.

Return detailQuantity, warehouse where available, reason, amount, status, attachments and refund records.

Rules the system enforces

Purchase-order status changes require the dedicated purchase_order status capability.
Delivery states include Undelivered, Pending delivered, Partially delivered and Completely delivered.
Project can be mandatory when pur_order_project_required_condition is enabled.
Order-return states exposed by the register include Draft, Processing, Confirm, Shipping, Finish, Failed, Cancelled and On hold.
Approval and refund actions are separately validated from basic record editing.

How to confirm it worked

The supported create a purchase order return flow completes without bypassing permission or validation checks.
The resulting record, setting, status, file, delivery event or external response is visible from the relevant workspace.
Unexpected validation, provider or linked-record errors are investigated before retrying.

Security, privacy and operational checks

Apply least privilege to purchasing, vendor, invoice, payment, return, contract and report permissions.
Verify vendor identity, bank/payment details, tax, currency, totals and approvals before creating financial commitments.
Treat public links, signatures, portal files, attachments and exported reports as controlled business records.
Test settings and automated jobs with controlled records before production-wide use.

Was this guide useful?Your response is stored only in this browser.