Understand Letter Manager signature evidence
Follow this guide to review the stored image and signer metadata after acceptance. The guide then takes you through the correct route, the checks to complete before making changes, the workflow in order, and the evidence to review afterwards.
Where to goAdmin Area → Letter Manager → Sent Letters History → Internal Full View / Verify
Before you start
- Use an authorised account and confirm the customer, external recipient, template, letter or configuration is the intended one.
- Follow the exact route shown above and verify the stored record, generated file and delivery evidence instead of relying on an alert alone.
What you’ll accomplish
Review the stored image and signer metadata after acceptance. These instructions follow the inspected module’s live hook, route, controller, model, installer, PDF helper and view flow.
Follow these steps
- Go to the signed letter.
- Check the signature image.
- Check signer first name, last name and email.
- Check acceptance date/time and IP address.
- Compare the reference and content with the issued PDF.
Fields and options to review
Action scopeCheck the stored image and signer metadata after acceptance.
Module version1.0.0
Exact routeAdmin Area → Letter Manager → Sent Letters History → Internal Full View / Verify
EvidenceVerify the history row, PDF, email metadata, open evidence, signature, public page, client view or postal fields produced by this flow.
Rules the system enforces
- The signature filename is {hash}_signature.png.
- acceptance_date is the server time at submission.
- acceptance_ip is the CodeIgniter input IP address.
How to confirm it worked
- The requested letter, template, setting, file or tracking detail is created or updated through the supported route.
- The history row, generated PDF, email/send metadata, public verification, signature evidence, client view or postal display agrees with the action.
- Any warning, missing file or failed send is investigated rather than bypassed.
Security, privacy and operational checks
- Apply least privilege and verify recipient identity before sending or exposing public links.
- Protect PDFs, enclosures, signatures, verification URLs, email-open metadata, IP addresses and customer data under organisational policy.
- Test configuration and deployment changes with controlled records before production-wide use.
- Interpret email opens and e-signatures according to their documented technical limitations.
Continue with related guidance
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