Existing-customer correspondence

Require an e-signature on a client letter

Follow this guide to add the recipient Review & Sign link and track acceptance evidence. The guide then takes you through the correct route, the checks to complete before making changes, the workflow in order, and the evidence to review afterwards.

Audience: CRM staffPermission: Authenticated staff accountModule v1.0.0

Jump to steps

Where to goAdmin Area → Letter Manager → Dashboard → Search Clients & Leads → Require Client to E-Sign this Document

Before you start

Use an authorised account and confirm the customer, external recipient, template, letter or configuration is the intended one.
Follow the exact route shown above and verify the stored record, generated file and delivery evidence instead of relying on an alert alone.

What you’ll accomplish

Add the recipient Review & Sign link and track acceptance evidence. These instructions follow the inspected module’s live hook, route, controller, model, installer, PDF helper and view flow.

Follow these steps

Select the signature checkbox.
Complete the letter and send it.
Verify the email contains Review & Sign Document.
Monitor the signature icon in Sent Letters History.
Go to Verify or Internal Full View after signing to review acceptance details.

Fields and options to review

Action scopeAdd the recipient Review & Sign link and track acceptance evidence.

Module version1.0.0

Exact routeAdmin Area → Letter Manager → Dashboard → Search Clients & Leads → Require Client to E-Sign this Document

EvidenceVerify the history row, PDF, email metadata, open evidence, signature, public page, client view or postal fields produced by this flow.

Rules the system enforces

The checkbox stores require_signature=1.
The email sign link uses the letter hash.
The dashboard shows pending or signed status only when require_signature is set.

How to confirm it worked

The requested letter, template, setting, file or tracking detail is created or updated through the supported route.
The history row, generated PDF, email/send metadata, public verification, signature evidence, client view or postal display agrees with the action.
Any warning, missing file or failed send is investigated rather than bypassed.

Security, privacy and operational checks

Apply least privilege and verify recipient identity before sending or exposing public links.
Protect PDFs, enclosures, signatures, verification URLs, email-open metadata, IP addresses and customer data under organisational policy.
Test configuration and deployment changes with controlled records before production-wide use.
Interpret email opens and e-signatures according to their documented technical limitations.

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