Delete Gas Safety / CP12 intake evidence safely
Follow this guide to use the controlled delete action for an incorrect or duplicate intake without deleting the wrong approved record. The guide then takes you through the correct route, the checks to complete before making changes, the workflow in order, and the evidence to review afterwards.
What you’ll accomplish
Use the controlled delete action for an incorrect or duplicate intake without deleting the wrong approved record. The supplied Compliance Monitor module keeps live operational records, source documents, generated evidence and audit history connected through shared section keys, compliance types and linked-entity references.
How the workflow fits together
This feature sits inside the Compliance Monitor lifecycle. Source evidence is attached to a linked entity, reviewed by authorised staff and converted into an approved record only when the required fields and evidence are complete.
Follow these steps
- Go to the exact intake and confirm its ID and linked entity.
- Check whether it has already created an approved record.
- Select Controlled Delete or Delete.
- Enter a specific deletion reason where prompted.
- Return to the workspace and verify only the intended intake was removed or marked deleted.
Fields and decisions to review
Record, audit and evidence checks
Reopen the relevant workspace after saving. Confirm the intake ID or record reference, linked entity, status, dates, evidence list, generated PDF and any notification or audit entry. Where the module offers separate source evidence and system PDF buttons, review both rather than assuming they contain the same information.
How to confirm it worked
The resulting status, evidence, PDF, notification or audit event remains available through the relevant Compliance Monitor register. A successful browser message confirms that the request was handled; the register and audit history confirm what was actually retained.
Controls, checks and common mistakes
- Verify the linked property, tenant, company or record ID before uploading, approving, sending, exporting or deleting.
- Do not treat OCR, parsing, confidence or a success alert as a substitute for human evidence review.
- Verify the saved record and audit history after every state-changing action.
- Keep original uploaded evidence distinct from system-generated PDFs and notification evidence.
- Use least privilege and avoid administrator-only actions unless the task genuinely requires them.
- This module supports operational compliance records; it does not replace professional legal, regulatory or safety advice.