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Appointments & Scheduling · How-to guide

Synchronise an appointment to Google Calendar

Follow this guide to create a Google Calendar event from a Britixo appointment and retain the remote reference for later updates. The guide then takes you through the correct route, the checks to complete before making changes, the workflow in order, and the evidence to review afterwards.

Audience: Staff who manage appointmentsFeature: Google event creationModule v1.3.6
Jump to steps
Where to goAppointments > Open appointment > Add to Google Calendar
Before you startThis guide follows the supplied Britixo Appointments & Scheduling module version 1.3.6. The relevant access is Appointments: View. A menu, button, provider, time slot or client action can remain hidden when the signed-in user lacks the required permission, the module setting is disabled, the related record is in an ineligible state, or availability validation rejects the request.

What you’ll accomplish

Create a Google Calendar event from a Britixo appointment and retain the remote reference for later updates. It uses Britixo's permission-aware appointment, availability, status and integration flow rather than an unconnected diary entry.

How the module flow works

The action reads appointment subject, description, location, start/end and timezone.

Google returns a remote event identifier that the module stores against the appointment or related calendar record.

Later update or delete actions use that identifier rather than creating another event.

Follow these steps

  1. Connect the responsible staff Google Calendar.
  2. Go to the appointment.
  3. Select Add to Google Calendar.
  4. Verify the event appears with correct time and content.
  5. Check Britixo shows the remote calendar state.

Fields and decisions to review

Event titleDerived from appointment subject.
Start/endAppointment timing passed to Google.
TimezoneControls remote event placement.
Remote IDStored reference for future synchronisation.

How to confirm it worked

After this workflow completes, Britixo keeps the appointment and its supported relationships connected. Reopen the appointment and verify the saved status, date, timezone, customer or lead, service, provider, attendees, reminder state, calendar or meeting reference, invoice reference and history that apply to this feature. External email, SMS, Google, Microsoft or payment outcomes must be checked separately from the Britixo database save.

  • Open the saved appointment and confirm the final status and source.
  • Check the participant, provider, timing and timezone from the full detail page.
  • Review the relevant table filter, calendar, history, report or linked invoice instead of relying only on a success message.

Controls, checks and common mistakes

  • Do not click create repeatedly when the remote response is slow.
  • Check event timezone and invited attendees.
  • Update the existing event after appointment changes.
  • Use the least destructive correction and retain the appointment history when the booking existed operationally.
  • Never bypass a permission, availability, approval, client-access or verification control by changing an unrelated route or setting.
Scheduling and data safetyAppointment changes can notify customers, reserve provider time, update remote calendars, create meeting links or invoices and alter reports. Confirm the exact record, timezone, status and recipients before saving.
Browse connected topics:Google Calendarappointmentprovidertimezonesinvoicepaymentcheckreportapprovalschedulingserviceavailabilityremindersfeedback
Connect Google CalendarUpdate or delete a Google Calendar eventSend a Google Meet invitationSelect appointment date, time, duration and timezoneAppointments calendar integrations overviewAuto-add approved external appointments to Google CalendarConfigure the Google Calendar date range in the appointment tableEnable Google Meet automatically