Open a current employee record

Follow this guide to open the authoritative v1.3.0 record and verify its version, linked profile and evidence before editing. The guide then takes you through the correct route, the checks to complete before making changes, the workflow in order, and the evidence to review afterwards.

What you need before you start

• Access to Admin Area → Human Resources → Employee Record Centre → Employee Register → Select employee.
• The Human Resource Management: View capability or administrator access.
• The correct employee, record, period or authorised evidence.

How to do it

1. Search and select the employee.
2. Verify the summary employee number, operational status and current record version.
3. Go to the Current Record tab.
4. Check each group and compare protected information with authorised source evidence before changing it.

What the module checks

• The first employee is selected by default when no employee ID is supplied.
• A record is initialised from available onboarding, profile, master employee and active restriction data if no authoritative payload exists yet.
• Initialisation does not overwrite the original onboarding evidence.

What happens next

The module saves the permitted change and records the resulting status, version, delivery or synchronisation evidence. Reopen the relevant register and verify it.

Troubleshooting

• If the control is missing, confirm the required HRM permission and module version 1.3.0.
• If saving fails, correct the exact field or state named in the validation message.
• If an email/automation is missing, review the module delivery/audit log and host cron/mail settings.

Continue with related guidance