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Appointments & Scheduling · How-to guide

Assign providers to a service

Control which staff members appear as eligible providers when a service is selected. The guide then takes you through the correct route, the checks to complete before making changes, the workflow in order, and the evidence to review afterwards.

Audience: Staff who manage appointmentsFeature: Service providersModule v1.3.6
Jump to steps
Where to goAppointments > Services > Edit
Before you startThis guide follows the supplied Britixo Appointments & Scheduling module version 1.3.6. The relevant access is Appointments: Edit. A menu, button, provider, time slot or client action can remain hidden when the signed-in user lacks the required permission, the module setting is disabled, the related record is in an ineligible state, or availability validation rejects the request.

What you’ll accomplish

Control which staff members appear as eligible providers when a service is selected. It uses Britixo's permission-aware appointment, availability, status and integration flow rather than an unconnected diary entry.

How the module flow works

Service-provider relationships are stored separately from the service record.

The booking form and staff appointment form use those relationships to limit provider choices.

Provider availability still depends on working hours, blocked dates and busy records after assignment.

Follow these steps

  1. Go to the service.
  2. Select every staff member authorised to provide it.
  3. Select the primary provider when one should be preferred.
  4. Save the provider relationships.
  5. Go to a booking form and verify only eligible providers appear.

Fields and decisions to review

Assigned providersAllowed staff list for the service.
Primary providerPreferred or default provider.
Staff active stateInactive staff should not be offered.
AvailabilitySeparate schedule check performed for each provider.

How to confirm it worked

After this workflow completes, Britixo keeps the appointment and its supported relationships connected. Reopen the appointment and verify the saved status, date, timezone, customer or lead, service, provider, attendees, reminder state, calendar or meeting reference, invoice reference and history that apply to this feature. External email, SMS, Google, Microsoft or payment outcomes must be checked separately from the Britixo database save.

  • Open the saved appointment and confirm the final status and source.
  • Check the participant, provider, timing and timezone from the full detail page.
  • Review the relevant table filter, calendar, history, report or linked invoice instead of relying only on a success message.

Controls, checks and common mistakes

  • Assigning a provider does not create working hours.
  • Remove departed or unauthorised staff promptly.
  • Check public display settings before exposing provider contact details.
  • Use the least destructive correction and retain the appointment history when the booking existed operationally.
  • Never bypass a permission, availability, approval, client-access or verification control by changing an unrelated route or setting.
Scheduling and data safetyAppointment changes can notify customers, reserve provider time, update remote calendars, create meeting links or invoices and alter reports. Confirm the exact record, timezone, status and recipients before saving.
Browse connected topics:serviceprovideravailabilityschedulinginvoicepaymentcheckreportapprovalappointmentbooking formremindersfeedbacktimezones
Choose a primary service providerConfigure staff working hoursShow provider email or phone on the public formTroubleshoot service and provider availabilityAppointments services overviewCreate an appointment serviceEdit service duration, price and colourConfigure service buffers